Part 11

11. No promise of remuneration for services performed in connection with the Postal Service should be made to any person in the employ of a railway company. For all such services, compensation is made to the company in the regular allowance paid to them.

12. Canvas bags, as a general rule, should be used for the Railway Mail Service. The necessary supplies will be furnished on application to the Postmaster General.

XIII.

CIRCULATION OR DISTRIBUTION.

1. On the correct distribution of Mail Matter greatly depends the efficiency of the Postal Service, and this is, therefore, a point which requires your constant and careful supervision.

2. As a general rule all officers between which pass large numbers of letters and papers should exchange direct mails, and the termini of routes should be constituted forward or distributing offices.

3. Each Distribution Book or List should be prepared on a uniform plan. Books and forms for Manuscript Distribution Lists can be obtained on application to the Secretary.

4. You should see that all the Railway Mail Clerks and such Postmasters as require them, are furnished with proper Distribution Books, and that these books are from time to time revised and corrected.

5. All changes in the distribution in your Division should be recorded in a book kept for that purpose, and from this book the necessary corrections in the several Distribution Lists affected should be made.

6. Changes in the distribution affecting offices in other Divisions should be at once communicated to the Inspectors for the Divisions in which the offices are situated.

7. Postmasters and Railway Mail Clerks should be instructed at once to report to you any errors in the distributions which may come under their observation, and prompt steps should be taken for a prevention of their repetition.

8. When a Mail Clerk or Postmaster has a large number of letters for any particular office with which he does not exchange direct mails, he should tie them all up in one package, either addressing the package or facing the top and bottom letters outwards.

9. Provision should in all cases be made for the direct transmission of letters and papers between offices on the same route.

XIV.

TRAVELLING.

1. Visit and inspect each Money Order and Savings Bank Office in your Division and make a report thereon to the Postmaster General on the printed forms, as often as occasion serves, but at least once every year.

2. Visit and inspect every other office in your Division as often as circumstances permit.

3. Do not, unless with good and sufficient reason, pass a Post Office without calling and inspecting it.

4. Keep before you a memorandum of cases requiring personal investigation, so that in travelling you may be able to attend to as many of these cases as may be in the direction of your journey.

5. In travelling ascertain, as far as you are able, if the service on the several routes over which you pass is in every respect satisfactorily performed, and make memoranda in your Pocket Memorandum Book of any irregularities which you may observe, or of any changes which you may think desirable.

6. Note and take down particulars of any locality at which it is likely a Post Office may be required, so that when applied for, you may be able to report thereon.

7. In visiting a Post Office the following points should engage your attention:

1. Is the office provided with--

A Sign? A Letter-box? Pigeon-holes for letters and papers for delivery and despatch? Other necessary fittings? Forms and other necessary equipments?

2. Is it conveniently situated and provided with proper accommodation for the public?

3. Are the Postmaster and his assistants duly sworn, and do they understand their duties?

4. Has the Postmaster proper stamps and material for post-marking letters, &c., and obliterating the stamps thereon?

5. Are the Letter Bills properly post-marked and fyled?