Part 10

Against each contract should be entered the number and date of the letter under authority of which the contract was made.

Against the entry of each new contract it should be clearly stated whether the service is entirely a new one. If not, the names of the contract or contracts which it supersedes should be given.

20. Every contract made upon an accepted tender should (when sent to the Department) be accompanied by the tender on which it is based.

XI.

BONDS.

1. Bonds must be taken from the following Officers:--

Postmasters. Assistant Postmasters in City Offices. Money Order Savings Bank and Registration Clerks in City Offices. Railway Mail Clerks. Letter Carriers.

2. The amount of the penalty of the bond required from Postmasters must be governed by the revenue collected, and the amount of business transacted. Care must be taken to use the Money Order form of bond for all Postmasters transacting Money Order and Savings Bank business. A Postmaster's bond should in all cases be completed before he is placed in charge of the office.

3. The amount of the penalty of the bond required

From Assistant Postmaster in City Office, is from $1,000 to $1,600 From Money Order and Registration Clerks in City Office, from 600 " 1,000 according to amount of responsibility. From Railway Mail Clerks 800 " Letter Carriers 400

4. Bonds can be accepted either from the Canada Guarantee Company, or from two private parties whose sufficiency for the penalty must be certified by a magistrate. Bonds from the Guarantee Company are preferred.

5. Great care must be taken in the filling up and execution of the bonds. The names in the body of the bond must be spelt in the same way as they are in the signature. In the description of the residence of the parties, the name of the judicial, and not the name of the electoral, county must be inserted.

6. All erasures and corrections should be avoided, but, if made, should be initialed by the parties whose signatures as witnesses are attached to the bond.

7. The bond should be sealed.

8. The signature of the principal and the sureties should in every case be witnessed by two persons. The witnesses should always sign their names. Marks as substitutes for signatures of witnesses cannot be accepted.

9. If, as sometimes, it happens through the removal of an office, the township mentioned in the new bond as the residence of the Postmaster differs from the township in which the office is situated, as shown in the Postal Guide, a special report of the fact should be made to the Postmaster General.

XII.

RAILWAY MAIL SERVICE.

1. This is a very important branch of the Postal Service, and will require your constant supervision.

2. A Distribution Book should be supplied the Mail Clerks on each road, which book should be corrected, at least, once in each month, or oftener, should circumstances render it necessary.

3. Each Mail Clerk in your Division should be examined frequently with the object of ascertaining if he has a proper knowledge of the distribution and of the changes which have taken place in the distribution on the railway on which he is employed.

4. On every railway route there should be a Time Bill which should pass from one end of the line to the other, and in which should be entered the particulars of all bags received and delivered by the Mail Clerks.

5. You are not authorized to issue passes for travelling in a Postal Car except to a Railway Mail Clerk actually going on duty.

6. No person, excepting Railway Mail Clerks on duty, the conductor of the train (in the ordinary course of his duty), and the Post Office Inspectors should be allowed access to the Postal Cars whilst en route with the mails.

7. You should make yourself acquainted with the conduct of the Railway Mail Clerks, when off, as well as when on duty, and report to the Postmaster General any Railway Mail Clerk who, to your knowledge, is at any time under the influence of liquor or otherwise misconducting himself.

8. Compensation is made to Railway Companies for Mail Service performed in a Postal Car, at the rate of 6 cents per mile actually travelled by mixed trains and 8 cents per mile for quick passenger trains. Compensation is also made for the conveyance of bags in charge of the company's servants at the rate of from 2 to 4 cents per mile actually travelled by the trains performing such service.

9. When service by postal cars is necessary, the companies are bound to furnish Travelling Post Offices suitably fitted up, and to see that they are properly heated, lighted and cleaned, and supplied with water.

10. All plans for the fitting up of these Travelling Post Offices should, previous to being carried out, be submitted for the approval of the Postmaster General.