Part 9

E. Application Form]

The keeping of the Scout's application, deposit, board and transportation record plus the responsibility of so planning that there is never a vacant cot in camp is a matter which takes a great deal of time at best, but which can be more easily done if a good system is used. The records are generally kept in the office of the Local Council under whose direction the camp is opened and run. Application blanks, (Cut E) should be filed according to date of entering camp and kept on file under the heading "In Camp," as long as the Scout is there, then transferred to the "Left Camp" file and kept for reference.

Ten days prior to the date of entering camp a follow-up notice should be sent to each Scout who should report to the local office, pay for transportation, receive tickets for same, pay for first week's board and receive a receipt for same.

The identification tag which must be taken to camp and given to the Director upon arrival should be filled in and given to the Scout, when she leaves.

In addition to the individual account card (Cut F.) record, all money received for deposits, transportation or board should be entered in a camp day book and deposited under camp account.

Any donations received for camp may also be entered in this book and deposited as "Donations."

--------------------------------------------------------------- |Name...........................................................| | | |Address........................................................| |---------+------------------------------+-------+-------+------| | | | | | | | 1920 | | Money | Check | Cash | | Dates | | Order | | | | Mar. 1 |Filed Application, Paid | | | | | | Deposit | 1.00 | | | | July 1 | Enters Camp | | | | | July 22 | Leaves Camp | | | | | June 28 | Paid for Transportation | | | 2.00| | June 21 | Paid for first week's board | 5.00 | | | | July 1 | Paid for second week's board | | 6.00 | | | July 15 | Paid for third week's board | 6.00 | | | ---------+------------------------------+-------+-------+------

F. Individual Account Card]

The Local Office should notify the camp Director at least two days before sending Scouts into camp, as to the number and the names of Scouts who will report to her, and thus give the Director time, if space allows, to arrange for any girl or girls who may desire to remain in camp for an additional week.

The Director in turn must send to the Local Office a list of all Scouts leaving camp that any unexpected vacancies may be filled from the waiting list and accounts adjusted.

The Camp Budget

Every camp should be run on a budget; that is, according to a plan of expenditure made on the best information available. Even if circumstances alter the original plan, as they are apt to do, each dollar whose expenditure is planned for will be found to bring in considerably more return than the casually disbursed one.

The following items to be considered in any camp budget are given in order of their numerical importance:

1. Food. Includes carriage cost.

2. Equipment. General and Special. The General and Special Equipment will be considered permanent camp property requiring renewal and replacement at various annual rates.

3. Transportation. This will cover all railway charges and boat fares for Scouts and counsellors, and shipping charges on general merchandise other than food.

4. Rental or Purchase Price of Land. This may or may not include rent on the houses, and will vary accordingly.

CAMP BUDGET PROVIDING FOR 134 SCOUTS AND 16 ADULTS FOR 10 WEEKS --------------------------------------------------------------------- FIRST YEAR FOLLOWING YEARS

Distribution of Distribution of Total $1,000 Total $1,000

1 Food $3,000||||||||||||||||300 $3,000||||||||||||||||395

2 Equipment 2,800|||||||||||||280 400||||53

3 Transportation 1,000||||||100 1,000|||||||||||130

4 Rent 700|||||70 700|||||||92

5 Salaries 700|||||70 700|||||||92

6 Canteen 400|||40 400||||53

7 Cartage 240||24 240|||32

8 Wages 240||24 240|||32

9 Labor 120||12 120||16 Opening and 10 Closing Camp 100||10 100||13