SECTION II.. _of the Interior and Exterior Form of Letters._

Of the Interior and Exterior Form of Letters.

The interior form of a letter comprehends the titles and qualities of persons to whom it is proper to give them; the more or less courteous phrases which we use; the more or less respectful manner with which the commencement and body of the letter are to be arranged; and the more or less humble terms which we are to use for the signature, the address or the superscription.

The exterior form of a letter is what concerns the size of the paper; the blank that we should leave between the vedette, (or line containing only the name) and the first line; between the last line, the appellation, and signature; the manner of folding the letter, and the choice and mode of putting on the seal.

In addressing the pope, we say at the top of the letter, Holy Father, or Most Holy Father; and instead of You, we should say, Your Holiness; to a prince cardinal, My Lord, and Your Most Eminent Highness.

To a cardinal, My Lord, and Your Eminence.

To an archbishop or bishop, My Lord, and Your Grace.

To an emperor or empress, we say, Sire, or Madam; and instead of You, we say, Your Imperial Majesty.

To a king we also say, Sire, and Your Majesty.

To a queen, Madam, and Your Majesty.

To the brother of a king, Your Royal Highness.

To an elector of the empire, Your Electoral Highness.

To a sovereign prince, Your Most Serene Highness.

To a prince, Your Highness.

To an ambassador or minister, Your Excellency.

To the chancellor of France, My Lord, and Your Lordship.

The title Excellency is not given to ladies.

Persons who have an exact knowledge of the language and usage of the court, know what is the most proper manner of expressing themselves. We will give some examples in which the different degrees of respect may be readily perceived.

'I have received the letter with which you have been pleased to honor me.'

'I have received the letter which you have done me the favor to write to me, which you have done me the honor to write to me, which you have taken the trouble to write to me.'

There are some persons who commence their letters with these words; I have received yours of the 12th current; this is a fault; we should say, your letter. The first is the style of those people who, being pressed with business, are obliged to make abbreviations; and we must, in the common customs of life, beware of imitating them in this respect. We may say the same in respect to persons who write at the top of their letters, 'I have received your honored letter of such a date;' or, 'in answer to your honored letter;' or, 'I write you these few words.' All these forms are objectionable.

We should never repeat in the first sentence of a letter, the names My Lord, Sir, or Madam, with which we began. But if we write to a prince, or even to a minister, we should after the first line use the words, Your Majesty, Your Highness, or Your Excellency, and repeat them from time to time, in the course of the letter, if it is of some length.

As to the conclusion of a letter, we should not say simply, I am, without adding some such phrase as these; With the most profound respect; with profound respect, with the highest regard, &c. To persons who have the title of majesty, highness, eminence, &c. we say, I am your majesty's, or your highness's, &c. very humble, &c.

The words esteem and affection are used only in letters to friends or acquaintance, because they are too familiar; but when accompanied by any words which relieve them, they do not offend one. As for example, we can say, I am with profound respect, and the highest esteem, &c.

The following forms may be used with elegance;

Accept, Sir, the assurances of high consideration; be pleased to accept the assurances, &c.

Letters of petition or request should be in folio, that is to say, upon a sheet of paper in its full size; the margin should be half the breadth of the page; the spaces and blanks which we ought to leave between the upper edge of the paper and the vedette, and between the vedette and the first line, are very different, according to the degree of inferiority or superiority. The greater these spaces are, the more respect do they indicate. The first line ought always to begin below the middle of the page, when we write to a person to whom we owe much respect; but the second page should begin one line below the vedette. A blank space should always be left between the last words of the signature, and the lower edge of the paper. If there should not be sufficient room, it would be better to carry one or two lines over to the succeeding page, than to fail in this respect.

For a familiar letter, it has become fashionable to leave no margin at all. It is, however, in these letters only that margins can be useful, namely, in receiving a vertical line when all the paper is filled.

The date of a letter may be put at the beginning when we write to an equal; but in writing to a superior, it should be at the end, in order that the title at the head of the letter may be entirely alone. In letters of business, on the contrary, it is necessary to date at the top and on the first line, that persons may know conveniently, the chronological order of their communications.

The date is often necessary to the understanding of many passages of your letter, or to explain the sense of one which your correspondent may have received at the same time from another person.

In a simple billet, we put the date of the day, Monday, &c. It is well sometimes to add the hour.

Every letter to a superior ought to be folded in an envelope. It shows a want of respect to seal with a wafer; we must use sealing-wax. Men usually select red; but young ladies use gilt, rose, and other colors. Both use black wax when they are in mourning. Except in this last case, the color is immaterial, but not the size, for very large ones are in bad taste. The smaller and more glossy, the better ton they are. Although sealing-wax is preferable, still we must sometimes avoid using it; it is when we are afraid that the seal may be opened.

When the letter is closed with or without an envelope, we put only a single seal upon it; but if the letter is large, we use two. Moreover, if it contains important papers, it should have three seals or more, according to the nature of the envelope. If a person takes charge of a letter as a favor, it would be very impolite to put more than one seal upon it. If the letter should be folded in such a manner that by partly opening it at the end, its contents may be read, it would be equally impolite to put a little wax upon the edges. We can use this precaution only when the letter is sent by the post or by a domestic.

When we use no envelope, and the third page of the letter is all written upon, we should leave a small blank space where the seal is to be put; without this precaution, many very important words will be covered.

We should not seal a letter of respect with an antique device. It is more polite to use our coat of arms or cipher.

Persons of taste, who have no coat of arms, adopt a seal bearing some ingenious device, in keeping with their profession, sentiments, &c.

A letter which is to be shown, as a letter of introduction or recommendation, ought never to be sealed, since the bearer ought necessarily to know the contents. But to seal it without having first allowed the bearer to read it, would be very impolite. You should prove to the person recommended, that you have spared no pains to render him a service.

It is only conscripts, and peasants, who fold a letter like an apothecary's packet, who omit to press the wafer with a seal, or secure it by pricking it in every part with the point of a pin.

We never seal petitions which are to be presented to the king, and to the members of the royal family.

Some distinguished persons are flattered in writing to them, by our omitting to designate precisely their address. It is an error; we should indicate with exactness the town, and the province, state, &c. if there is more than one town of the same name. In a large city, it is well to write the name of the street and number, and the quarter of the city where the street is. People of business, abbreviate this by putting N and the number, or the number alone; this practice is more expeditious than polite.

We generally address a letter to one person only; but in certain cases we may address to two or more collectively.

It is well to add to the name, the title or profession, in order to prevent mistake. However, if circumstances have obliged any one of your acquaintance to act in an inferior situation, it would be a want of delicacy to join to his name that of his business.

When we write to the king, we put simply in the address, To the King. To foreign kings we say, To his Catholic Majesty, his Britannic Majesty, &c.

To persons who have the title of highness, we say, To his Highness, and then their quality or rank. To ministers and ambassadors, we say, To his Excellency, the Minister, or Ambassador. If a person has many titles, we select the highest, and omit the others.

In billets, we put the date at the top of the paper, and begin the letter about two inches below. The word Sir is put in the first line. We conclude with one of these phrases, I am, Sir, yours; I am entirely yours, &c. We do not write a billet to ladies, or to superiors, as this was introduced only to avoid ceremony.

The most familiar billets are written in the third person, contrary to the common practice. They contain very little, and begin thus, Mr. or Madam N present their respects, or compliments, to Mr. Such-a-one, and request, &c. After having made the request, we end with, and he will oblige his humble servant.

In this kind of billets, it is best not to use the pronoun he or she, for independently of the incivility, it might result in confusion. Sometimes it would be difficult to know whether the pronoun referred to the person who received the letter, or to the one who wrote it.

I shall conclude this chapter by an observation relative to friendly and familiar letters; not that I have the folly to pretend to regulate by any ceremonial, the sentiments of the heart; but there is in reality nothing more cold and ridiculous, than accumulations of epithets like these, Your tender, sincere and constant friend, &c.

See page 137.