Part 3

_______________________________________________ Signature of person taking oath or declaration.

The oath (or declaration) was __________ (sworn or made) and subscribed before me, the __________ day of __________ 187_.

______________________________________________________ Signature of P.O. Inspector, or Asst. P.O. Inspector, as the case may be.

18. When a formal investigation is necessary, always give due notice to the complainant or complainants, and the party or parties complained against, of the time and place at which the investigation will be held.

19. In your reports to the Postmaster General of the result of an investigation, state whether the enquiry made was personal or by correspondence. State also clearly in the proper order all the facts bearing on the case, and the conclusions which these facts appear to justify.

20. In reporting on cases of a confidential character, in which it is not desirable that the facts should be made public, mark the word "confidential" both on the report and on the cover in which it is transmitted.

21. In all reports in which a previous report is referred to, state in addition to the number and date of the report referred to, its general purport.

22. In all reports Post Offices should be called by their official names, and not by the name by which they may be known in the locality. This rule applies especially to the Maritime Provinces.

23. It is desirable that you should make yourself acquainted, as far as may be practicable, with the general character and financial standing of each Postmaster in your Division who has charge of Money Order or Savings Bank duties; and in any case where you have reason for suspecting the possibility of irregular practices, or a disposition to withhold--even for short periods--Post Office monies, a confidential report should be made to the Postmaster General, in order that a close supervision may be kept by the Superintendent on the returns and remittances received from such Postmasters.

24. In cases of doubt always ask for instructions from the Postmaster General--by letter, if time permits; if not, by telegraph.

25. When absolutely necessary, make use of the telegraph, compressing your message into as few words as are consistent with clearness of meaning. Do not, however, use the telegraph in cases where a letter will answer all the purposes required.

26. Observe in all matters connected with the Department as strict an economy as is consistent with the efficient performance of the Service. Do not in any case recommend additional expenditure unless the circumstances appear fully to justify it.

27. No outlay, whether for alteration in a Mail Service, or for repairs, improvements or fittings, must be incurred without the specific authority first obtained of the Postmaster General.

In every case application for this authority must be accompanied by a full description of the work to be done, and an estimate of the probable expenditure involved.

28. No person must be employed, even in a temporary capacity, without the sanction of the Postmaster General previously obtained.

29. Furnish full particulars of any changes, especially of distribution, to the Inspectors of other Divisions which may be affected in any way by these changes, and cordially co-operate with them in the consideration and carrying out of any improvements which may generally benefit the Service.

30. Make yourself thoroughly conversant with all Acts of the Dominion Parliament relating in any way to the Post Office Service, and with all regulations relating to the Post Office Department, as well as with all details connected with its operation.

31. You have authority when you find it necessary to suspend a Postmaster, Clerk, or any other employe in your Division.

All the circumstances, however, should be at once reported to the Postmaster General.

32. When it is noticed that Postage Stamps attached to letters or other postal matter frequently fall off, or if it should be found that the stamps are insufficiently gummed or badly perforated, the fact should be reported to the Postmaster General, the name of the office at which the posting took place being given.

33. In closing a Post Office, or in transferring a Post Office to a newly appointed Postmaster, always see that the accounts are made up to the day of closing or transfer; and that the balance due thereon is paid and deposited in the Bank to the credit of the Postmaster General. The assumption by an incoming Postmaster of a balance due by his predecessor is objectionable. The amount due from the out-going Postmaster should, in all cases, be deposited as above, to the credit of the Postmaster General.

34. Except in very special cases, the opening and closing of offices should take effect on the first day of each month.

35. In the case of the transfer of a Money Order Office, the Transfer Receipt should be sent to the Superintendent of the Money Order Branch, at Ottawa, by the first mail after the transfer takes effect.

36. Immoral publications and other articles, the transmission of which through the mail are prohibited--and which are sent to you by the Railway Mail Clerks in your Division--should be at once forwarded to the Postmaster General.

37. All forms, books, stationery, &c., required for your office must be applied for by requisition to the Postmaster General in accordance with the Instructions contained in the Catalogue of articles in stock in the Printing and Supply Branch of the Department, a copy of which has been furnished to you.

38. If any of the Regulations laid down in these instructions cannot be carried out in your Division, you will make a confidential report to the Postmaster General, stating the reasons why this cannot be done.

II.

ARRANGEMENT OF PAPERS.