Part 13

THE CHECK REGISTER

=26.= Large check books are cumbersome to handle and necessitating the expenditure of much needless labor. Their use is rapidly giving way in modern offices to the check register. The check register has several distinct advantages. It exhibits, in compact form, a record of all checks issued and can also be arranged to show deposits and balance in the bank. Distribution columns can be provided with headings for the different expenditure accounts, which makes of the check register a cash expenditure book. The form should be varied to suit the business in which it is to be used. A typical form is illustrated on page 37.

=27. Checks in Pads.= When the check register is used it is the usual custom to have checks put up in pads. After the check is written, it is registered and numbered to correspond to the register number. With the use of padded checks, it is not necessary for the clerk who writes the check to know anything about the bank balance.

Trial Balance Book ]

Check Register Combined with Cash Expenditure Book ]

Cash Received Book ]

Checks in Pads ]

CASH RECEIVED BOOK

=28.= A cash book specially ruled for a record of cash received is used to supplement the check register or cash expenditure book. Columns are provided for the different classes of receipts, with one credit column. It is assumed that all cash received is deposited, payments being made exclusively by check. This does not refer to petty cash expenditures which should be kept in a petty cash book or on envelope vouchers.

SAMPLE TRANSACTIONS

=29.= The following transactions illustrate the use of the special blanks and books described.

D. A. Hall employs H. D. Snyder as traveling salesman for the purpose of increasing his business, agreeing to pay him a salary of $150.00 per month and expenses. He commences work on Feb. 11th. The amounts in the ledgers stand as shown in the last model set illustrated and these transactions are recorded:

—Feb. 11th.— Paid Altman & Sons To balance account Ck. No. 9 $350.00

—11th— Paid Garson & Co. To balance account Ck. No. 10 175.00

—11th— Sold to Daniels & Dean, Boone, Ia. 10 men's suits $7.50 $75.00 10 men's suits 6.75 67.50 20 boys' suits 2.00 40.00 ------ 182.50 Terms 2/10 N/30

—11th— Sold to A. C. Petersen, Nevada, Ia. 10 men's overcoats 8.50 85.00 10 men's suits 7.00 70.00 ------ 155.00 Terms 2/10 N/30

—11th— Received from D. A. Marcus & Son Cash 139.65 Discount 2% 2.85

—11th— Sold for cash 20 boys' suits 1.75 35.00 20 men's pants 2.00 40.00

—12th— Received from John Gorham Cash 132.30 Discount 2% 2.70

—12th— Sold to Henry Cook, Iowa Falls, Ia. 5 men's suits 8.00 40.00 5 men's suits 5.75 28.75 5 boys' suits 2.00 10.00 5 boys' suits 1.75 8.75 ------ 87.50 Terms 2/10, N/30

—12th— Sold to James Adams, Dennison, Ia. 15 men's suits 7.00 105.00 Terms 2/10, N/30

—12th— Received from Geo. Golden Cash $150.00

—13th— Sold to D. A. Marcus & Sons 10 men's pants 2.00 20.00 10 boys' suits 1.75 17.50 ------ 37.50 Terms 2/10, N/30

—13th— Paid freight on shipment to Henry Cook Ck. No. 11 3.65 Charge to Cook

—13th— Deposited cash 824.45

—13th— Sold to S. H. Allen, Mason City, Ia. 30 men's pants 1.75 52.50 Terms 2/10, N/20

—14th— Paid Adler & Co. Ck. No. 12 303.12 Discount 9.38

—15th— Sold to Marx & Sons, Charles City, Ia. 10 boys' suits 2.00 20.00 10 men's suits 7.00 70.00 ------ Terms 2/10, N/30 90.00